Facilities Services Technician (Office Design/Project Coordinator)

ABOUT SOUTH COAST AQMD 

South Coast Air Quality Management District (South Coast AQMD) is one of the largest and most technologically sophisticated environmental regulatory agencies in the Nation.  We serve a four-county region that includes large areas of Los Angeles, Orange County, Riverside and San Bernardino counties, including the Coachella Valley, which is home to more than 17 million people. South Coast AQMD's headquarters is located in Diamond Bar, 30 miles east of downtown Los Angeles, at the junction of the 57 and 60 freeways. With a highly diverse "Clean Air Team" of over 850 employees, an annual budget of $211.4 million, and a state-of-the art air quality laboratory, our mission is to ensure clean air and a healthy environment. South Coast AQMD is an organization you can be proud to work for -- we make a difference in the quality of life in Southern California!

South Coast AQMD’s mission requires diverse perspectives, talents, and life experiences to solve some of the most complex technical air quality issues. We are committed to creating and maintaining a work environment that appreciates the unique contributions of our employees and fosters professional development and growth. South Coast AQMD respects the distinct ideas and perspectives of our stakeholders and works to bring them together toward the common goal of clean air. 

ABOUT THIS POSITION

This position supports the Facilities Services team and plays a vital role in ensuring a safe, functional, and well-organized workplace. A typical day may involve coordinating with contractors for services such as janitorial work, pest control, or employee badging systems; reviewing and inspecting completed work to ensure it meets agency standards; and serving as a point of contact for facility-related concerns. The position also includes space planning responsibilities — designing and updating floor plan layouts, organizing modular furniture moves, and managing office space reallocations to support departmental needs.

The role requires maintaining accurate records for furniture inventory, assessing workspace needs, and placing orders for furniture and case goods as needed. Successful candidates will be highly organized, customer-service oriented, and capable of handling multiple priorities with minimal supervision. They will work closely with both internal staff and external vendors to resolve issues, implement improvements, and support a productive office environment.

The general Example of Duties for this classification are highlighted below, for full description of duties please refer to this link here.

• Plans and coordinates the assignment and realignment of facilities interior office space, including tear-down moving and reinstallation of systems furniture; oversees South Coast AQMD and/or contract staff, vendor movers, and furniture suppliers in the realignment of, and moving of, South Coast AQMD offices and equipment.
• Analyzes and develops drawing layouts for interior office space, including the updating of Computer Assisted Drawings.
• Maintains an up-to-date inventory on existing systems furniture and case goods, places identification tags on new furniture and equipment, and enters record of same in computerized inventory control.
• Works with supervisors and managers in projecting and planning for anticipated future changes in office space requirements.
• May assist the Business Services Manager on facilities services projects.

DESIRABLE QUALIFICATIONS

In addition to the Minimum Qualifications, which follow, the most competitively qualified candidates will possess:

• Knowledge of principles of systems furniture specification to plan, project, budget, and install for facility needs.
• Knowledge of principles and practices of space planning, modular office furniture and building and related construction and maintenance projects, and design to achieve maximum usage of space while maintaining an efficient workflow environment and complying with rules and regulations, such as, but not limited to, building codes, California Occupational Safety & Health Act (CalOSHA) laws and regulations, and Americans with Disabilities Act (ADA) regulations.
• Ability to deal courteously and communicate effectively with a variety of individuals in the course of the work, including resolution of job-related problems with contractors and District staff.
• Basic computer skills to maintain accurate records and prepare clear and concise reports and documentation.

EXPERIENCE: Two years of progressively responsible experience performing interior facilities services design.

SUBSTITUTION: Graduation from an accredited college or university with an Associate of Arts degree or successful completion of a two-year certificated college program in Industrial Design Drafting, Architecture, or a related field may be substituted for one year of the required experience.

KNOWLEDGE OF:  Principles of systems furniture specification to plan, project, and budget for facility needs; principles and practices of space planning and design to achieve maximum usage of space while maintaining an efficient work flow environment; computer systems such as Computer Assisted Drawing (CAD); data and voice communication systems; cabling and power sources; practices of specifying free standing case goods.

ABILITY TO:  Develop office and facilities drafting designs based upon a verbal description of needs and to visualize layouts and spatial relationships; learn and use computers and computer design systems; effectively and efficiently solve space planning problems; communicate clearly and concisely, both orally and in writing; establish and maintain cooperative relations with South Coast AQMD staff and others contacted in the course of work.

LICENSE:  California Class "C" Driver's License.

1. A completed employment application covering at least the past 10 years of employment history (or longer if you have other relevant experience), and your entire South Coast AQMD employment history if you are a South Coast AQMD employee.
2. Responses to the Supplemental Questionnaire (SQ). The SQ is a form of written test, and will be evaluated as such.  Your responses should be well written, clear, concise, and directly responsive to the question.
3. Up to four references which include the names and phone numbers of your present and past supervisors or managers, and/or college professors or persons for whom you have directly provided services, not peers.
4. An unofficial copy of your transcripts (or equivalency evaluation if your education was obtained outside the U.S.), documenting all qualifying education claimed, submitted as an attachment to your online application*.

*You MUST submit acceptable documentation for all education claimed on your application. Acceptable documentation consists of an unofficial copy of your transcripts/equivalency evaluation attached to your application.  At a later date, candidates under final consideration will be required to arrange for original, official transcripts (or equivalency evaluation, if applicable) to be mailed directly from their college/university to South Coast AQMD, documenting all education claimed on their application.

Job applications must be completely filled out. A resume cannot be substituted for the required information. Be sure to detail any education, training or other relevant coursework that would make you a particularly strong candidate.

THE SELECTION PROCESS

Application packets, including responses to the Supplemental Questionnaire, will first be screened, and the most competitively qualified candidates will be invited to a multiple-choice examination, to be rated on a pass/fail basis. Candidates who pass the exam will advance to the next step in the process, which may include a panel interview. (Please note that all assessments will be conducted remotely).

Following the assessment process, a ranked eligible list is expected to be created, from which current and future vacancies may be filled, during the 6–12-month life of the list. Only those who demonstrate they are among the most competitively qualified, at each successive step of the selection process, will be advanced to the next step. (Meeting the minimum requirements does not guarantee an invitation to the next step.)

Important note for potential candidates who do not have the continued and unrestricted right to work full time in the United States:  If you currently, or will in the future, require sponsorship (i.e., H1-B Visa) in order to maintain your right to work in the United States, please be aware that this position is not eligible for visa sponsorship.

South Coast AQMD reserves the right to add, delete, and modify any elements of the selection process as deemed appropriate, based on the number and quality of applicants at each step.

Please call Human Resources at least one week in advance if you might need an accommodation at any step during the selection process.