Project Coordinator

Stoa Group is seeking a Construction Project Coordinator to join our growing team in Charlotte, NC. Stoa Group is nationally ranked #5 Best Places to Work in Multifamily and is recognized as a National Apartment Association (NAA) Top Employer. We pride ourselves on having a great company culture where we put our employees first.

The Project Coordinator will work with Stoa's Construction team to provide administrative support, including Stoa Support Team, Construction Management, and Site Leaders, to support the day-to-day processes related to the Company's construction projects. This role will also serve as the on-site office point of contact-greeting visitors, receiving deliveries, managing supplies, and staying in contact with the property manager for any maintenance or general office needs.

Every Stoa Group property is carefully chosen and developed with the resident in mind. As one of the few fully vertically integrated multifamily organizations, we focus on curating communities that genuinely bring value to apartment living.

WHO YOU ARE

• Reliable: You enjoy partnering with others and building constructive working relationships that foster collaboration to deliver outstanding results. You are accountable to your teammates and follow through on commitments.

• Organized & Confident: You are flexible, composed, and able to prioritize multiple tasks and deadlines simultaneously while confidently interacting with various individuals across all levels of the organization. You handle pressure well and do so with confidence.

• Strong Communicator: You are articulate, effective, and persuasive in your verbal and written communication, helping you connect well with others. You will deliver instruction and training to our team members and trade partners on the company tools and resources.

• Flexible and Adaptable: You understand that the world does not exist through black-and-white lenses and embrace the opportunity to live in the gray.

• Technologically Savvy: Well-informed about and know how to use and deal with a PC, smart device, and specific software and tools.

• Solution-Oriented Team Player: You enjoy partnering with others-internal or external-to get work done and deliver outstanding results. You are united with teammates and follow through on commitments.

• Customer-Focused and Professional: You're comfortable managing front office interactions, welcoming guests, and helping maintain a professional and organized space.

WHAT YOU WILL DO

• Provide support to the construction team (Project Managers, On-site Team, and Trade Partners)

• Set up job trailers, diesel tanks, and containers for new projects

• Monitor job trailer office supply inventory and purchase new material with attention to budgetary constraints

• Greet guests, receive and distribute deliveries, and maintain the front desk area to create a welcoming environment

• Coordinate with the property manager on any office-related maintenance or facility needs

• Track and reorder office and breakroom supplies

• Manage construction documents in ProCore, the construction management software

• Update contacts in ProCore

• Set up project addresses and locations in ProCore

• Train subcontractors, vendors, and new employees on ProCore. ProCore helpdesk - assist employees and trade partners with any issues.

• Create Inspections in ProCore

• Upload documents to permit and fire marshal portals.

• Collect and organize Closeout documents at the end of projects

• Obtain and distribute smart-safety reports

• Utility account set up

• Attend all project meetings and take minutes

• Prioritize and manage multiple projects simultaneously and follow through on issues promptly

• Create change events and equipment purchase orders

• Manage licensing requirements for current and future projects

• Other clerical duties as assigned

REQUIREMENTS

• High School Diploma or Equivalent
• Ability to understand and perform all on-site software functions; basic computer skills required.
• Experience in construction and Procore preferred

Why Join Stoa Group?

Stoa was established in 2017 to construct large-scale multifamily developments throughout the Gulf Coast. We are headquartered in Hammond, LA. Stoa Group develops meaningful relationships and extraordinary communities throughout Louisiana and beyond. We are a values-driven organization that views all employees as our greatest asset. At Stoa Group, we recognize the importance of investing in our employees and putting our people first. When we hire, we look for people who exemplify our core values and contribute positive energy to our culture. Stoa Group empowers our people through an employee-driven culture that delivers more than baseline benefits:

• Competitive Salaries + commissions
• Retirement Plan with matching
• Paid Time Off and paid holidays
• 100% Employer-paid Health Insurance for employees
• Dental & Vision Insurance
• Employee Rental Discount
• Professional Development and Growth Opportunities

Stoa Group is an Equal Opportunity Employer M/F/Disability/Veterans. All applicants applying must be authorized to work in the United States.