Project Coordinator
Endocrine
Contract
On-site
Washington, United States
PROJECT COORDINATOR
Endocrinologists are at the core of solving the most pressing health problems of our time, from diabetes and obesity to infertility, bone health, and hormone-related cancers The Endocrine Society is the world’s oldest and largest organization of scientists devoted to hormone research and physicians who care for people with hormone-related conditions. Our inclusive community is made of scientists, physicians, educators, nurses, and students in 122 countries.
The Project Coordinator plays a crucial role in supporting the Endocrine Society’s mission by administering grants and contracts for funded programs. The role involves managing a diverse portfolio of grants, collaborating with grantees and internal team members, and ensuring compliance with the society’s policies and federal regulations. The Project Coordinator is responsible for supporting the external and internal reporting and monitoring related to funded programs, including but not limited to progress reports, final reports, grant usage, compliance, and budgeting. This person oversees the entire grant lifecycle from award notification to project closure.
The Project Coordinator will also be the primary contact organization wide for staff on training, development, and support of our work management platform, monday.com. In collaboration with the Internal Project Manager, this position will help develop project templates, innovate our work processes with new ways to use the platform to increase transparency and coordination of project/program workflows, and offer general support to help individuals and teams on how to incorporate their work into the work management platform.
What you’ll bring to the job:
- BA/BS degree with a minimum 1-2 years of work experience. Degree requirements may be substituted with an equivalent combination of education, training and experience.
- Superior organization skills and is eager to learn project management within associations and non-profits.
- Detail oriented to ensure all tasks are identified and completed with the ability to cross check to ensure reconciliation of deliverables.
- Working knowledge of Microsoft Office, specifically in Outlook, Word, PowerPoint and Excel required.
- Ability to learn new technology and optimize as it evolves.
- Excellent oral and written communication skills, ability to actively listen, and customer service oriented.
- Excellent interpersonal skills with the ability to navigate different team dynamics & personalities.
- Ability to anticipate and proactively communicate issues/delays internally and externally, as appropriate.
- Enthusiasm about having opportunities to simultaneously drive multiple projects forward to get results.
Our Values:
We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.
We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.
What you’ll own:
Grants Administration
- Works closely with various teams within the Society, including program managers, finance, compliance, and other departments, to ensure grant processing workflows are efficient and compliant.
- Collaborates with internal teams and any external collaborative partners to define roles, responsibilities, and expectations of each team member.
- Proactively communicates and informs Development & Funded Programs (DFP) and Education, Programs & Meetings (EPM) teams of upcoming submission deadlines and deliverables, thereby ensuring smooth completion of work responsibilities.
- Briefs teams weekly on overdue reports, overdue submissions, and portfolio updates to identify projects out of completion and in need of escalation.
- Partners with the Finance team to ensure invoices are processed/re-processed in a timely manner.
Project Coordination
- Supports and manages assigned cross-functional and internal team projects within the association, ensuring successful completion and adherence to timelines and projected outcomes.
- Manages project teams with tasks like project planning, organizing meetings, coordinating communication, and monitoring progress.
- Conducts staff training on how to use Monday.com from basic to advanced functionality.
- Supports the building of metrics and dashboards for programs and project in Monday.com.
Other Duties
- Assist in efforts to rectify or rescope projects as needed.
- Other duties as assigned.
What you’ll do well:
Teamwork
Works cooperatively with others to achieve common goals. Ability to effectively work and complete assignments in group settings by listening and responding appropriately to other team members, offering support, conferring with team members about their concerns, expressing disagreement constructively and works towards solutions that all team members can support.
Works cooperatively with others to achieve common goals. Ability to effectively work and complete assignments in group settings by listening and responding appropriately to other team members, offering support, conferring with team members about their concerns, expressing disagreement constructively and works towards solutions that all team members can support.
Accountability
Ability to be relied upon to ensure that projects within areas of responsibility are completed in a timely manner. Ability to monitor programs and/or activities and take corrective action when necessary.
Forward Thinking
Anticipating the implications and consequences of situations and taking appropriate action to be prepared for possible contingencies. Anticipates possible problems and develops contingency plans in advance. Notices trends and develops plans to prepare for opportunities or problems. Anticipates the consequences of situations and plans accordingly. Anticipates how individuals and groups will react to situations and information and plans accordingly.
Project Management
Consider the ability to plan and organize the work of a group, department or project and to establish effective priorities. Consider effective use of time. Demonstrates ability to “think outside the box” for solutions or ways to accomplish the job in a more effective way. Handles projects responsibly (including expense management). Prioritizes as needed and meets deadlines. Communicates challenges/barriers to supervisor. Collaborates and shares progress with others to get the project completed. Demonstrates effective delivery of completed project.
Administrative
Ability to interact and communicate with individuals at all levels of the organization. Ability to plan and organize tasks to achieve objectives. Can organize in sequential and/or logical order in preparation for accomplishing an objective. Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (Microsoft Office Products, AMS).
In addition to job-specific competencies, we strive to ensure that every interaction embodies the spirit of the Endocrine Society Culture Drivers: We Embrace Change, We Consciously Create, We Genuinely Care, We Proactively Communicate, and We Value Belonging, in service of our members and colleagues. These culture drivers serve as a foundation for our work and outline a vision for our efforts, both internally and externally.
What you’ll get out of it:
- Working with a staff that has passion for our mission, believes in one another and has fun.
- The chance to work in an environment that empowers staff to take informed risks and create new programs and services.
- A chance to make a contribution in a fun job with room to make it your own.
- A strong and competitive salary and benefits package that focuses on your well-being and financial health.
Inclusion and Belonging Statement
The Endocrine Society embraces and celebrates the strength that unique backgrounds, perspectives, and experiences bring to our organization. We are committed to building and sustaining a culture of belonging, respect, and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, neurodivergence, national origin, or protected veteran status and will not be discriminated against on the basis of disability. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, compensation, benefits, and termination. The Endocrine Society is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodations, please reach out to our People Operations team.
Work Location:
This position is located in Washington, DC and walking distance to Metro and major bus lines. The Endocrine Society offers a flexible, hybrid work environment. Employees are expected to work from the office at least 2 days per week to foster our collaborative culture and support cross-functional interaction.
Endocrine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom Metro stations. Qualified candidates interested in a purposeful work environment, competitive salaries and excellent benefits, including a generous TIAA- CREF retirement plan with 10% employer contribution, submit resume and cover letter with salary requirements.