Project Coordinator - Ambulatory Operations

The Project  Coordinator position is responsible for project management, office logistics and coordination, as well as leadership team support for one or more Senior Vice Presidents. The ideal candidate will demonstrated ability to analyze and synthesize complex data into executive-level summaries and actionable insights, has experience with process improvement methodologies (e.g., Lean, Six Sigma), as well as high attention to detail with the ability to proofread, edit, and format documents to executive standards.

INTEGRIS Health is an Equal Opportunity/Affirmative Action Employer. All applicants will receive consideration regardless of membership in any protected status as defined by applicable state or federal law, including protected veteran or disability status.

The Project Coordinator responsibilities include, but are not limited to, the following:

• Assist leader in all aspects of the INTEGRIS Health Way, including maintenance of huddle boards, coordination of worksite reviews, Strategy Deployment, and Catchball.
• May create, develop, and maintain Position Scorecards to align with fiscal year KPIs and strategies.
• Develops detailed project plans, monitors plans and tracks progress
• Ensures all projects are delivered on-time and within scope
• Coordinates changes to the project scope, project schedule and project costs using appropriate verification techniques
• Measures project performance using appropriate tools and techniques including the analysis of successful completion of short and long-term goals
• Develops spreadsheets, diagrams, graphics and process maps to trend and document needs
• Creates and maintains comprehensive project documentation
• Maintains meeting minutes, action registers and strategic planning documents
• Assists in developing and implementing departmental plans, goals, objectives, policies and procedures
• Establishes and maintains department records/files
• Processes and documents monthly invoices/bills and reviews for accuracy, codes, advances for payment and investigates payment issues
• Monitors department budgets. Monitors, reviews and analyzes monthly operating statements
• Composes communications for internal and external stakeholders, including emails, memos, letters and presentations
• Work closely with executive’s Executive Administrative Assistant to successfully coordinate and facilitate large meetings/events.
• May occasionally serve as a back-up for executive’s Executive Administrative Assistant
• Assists or prepares correspondence as requested
• Establishes and maintains customer and vendor relationships
• Acts as host to guests and coordinates meeting logistics

The Project Coordinator reports to the Chief Ambulatory Executive of the Ambulatory Enterprise.

This position may have additional or varied physical demand and/or respiratory fit test requirements. Please consult the Physical Demands Project SharePoint site or contact Risk Management/Employee Health for additional information. Normal office conditions.

Job Qualifications: 

• Bachelors degree in a related discipline for the department or leader supported is preferred
• In lieu of a Bachelors degree, may have Associates degree and 3 years of experience in a related discipline or 7 years of experience in a related discipline without degree
• Previous work experience within human resources or other office setting is preferred
• Experience in project management through recent training or appropriate certifications preferred
• Must possess exceptional organization, critical thinking and problem-solving skills
• Must be able to communicate effectively in English

IHP Only

• May have Associates Degree and 7 years of business, human resources, healthcare, communications or a related field in lieu of Bachelor’s degree.