Senior Project Coordinator (M&A)

About Us

PRISM Vision Group is a vertically integrated network comprised of 95+ eye care offices, 175+ affiliated providers, and 1,400+ employees, spanning the full spectrum of eye care—from optometry and general ophthalmology to retina and vitreoretinal surgery.

Company Mission

Our mission is to support our practices in providing world-class, comprehensive eye care services to their patients and to build an unrivaled practice environment for our affiliated doctors and employees.

Overview

PRISM Vision Group is seeking a highly organized and detail-oriented Senior Project Coordinator to support the M&A Integrations team, the Chief Medical Officer (CMO) and advance physician-led initiatives across the organization. This role is instrumental in helping plan and execute key physician workstreams, from leadership meetings to physician retreats. The ideal candidate is a proactive self-starter who thrives in a fast-paced environment, communicates effectively with physicians and executive stakeholders, and brings structure and follow-through to physician-focused initiatives.

Key Responsibilities

CMO & Leadership Support

• Serve as the primary coordinator for strategic initiatives and leadership activities led by the CMO, including the Physician Leadership Council and Medical Director Council
• Schedule, plan, and manage logistics for monthly physician leadership meetings, including agenda creation, materials development, and follow-up communication
• Draft correspondence, executive summaries, and briefing materials for internal and external physician audiences
• Develop agendas, content, and minutes for weekly Executive Staff Meetings

Retreat & Event Planning

• Lead planning and execution of physician-facing events such as the annual physician retreat and leadership summits
• Coordinate with vendors, venues, and internal stakeholders to ensure seamless execution of event logistics (e.g., travel, accommodations, communications)
• Create and maintain event timelines, trackers, and budgets

Project Management & Communications

• Track physician-related projects, timelines, and deliverables, ensuring clarity, alignment, and accountability across teams
• Develop and maintain trackers and project documents to keep stakeholders informed
• Liaise with cross-functional departments (e.g., HR, Operations, Marketing) to ensure successful execution of physician initiatives

Physician Engagement & Culture Building

• Help develop initiatives to strengthen physician community, connection, and culture across PRISM
• Support efforts to document and share physician best practices across the network

Qualifications

Education:

• Bachelor’s degree required; background in healthcare administration, communications, or project management preferred

Experience:

• 2–4 years of experience in project coordination, event planning, or executive support

Skills & Attributes:

• Exceptionally organized and detail-oriented
• Comfortable working with high-level executives and physician stakeholders
• Strong written and verbal communication skills
• Proficient in Microsoft Office (PowerPoint, Excel, Outlook, Word) and project tools (e.g., Monday.com, Teams)
• Professionalism, discretion, and a collaborative, can-do attitude

Work Environment & Travel

• Remote position with travel required for retreats and occasional in-person events (10–15%)

Here’s what you can expect when you join our team:

• Competitive Compensation – Base salary, performance bonuses, and regular reviews.
• Health & Wellness – Comprehensive medical , dental, and vision insurance; and wellness program.
• Retirement Planning – 401(k) with company match.
• Generous Time Off – Paid vacation, sick leave, and company holidays.
• Learning & Development –career growth programs.
• Other Perks – Commuter benefits, Voluntary Accident and Critical Illness plans, FSA/HSA and Dependent Care FSA. employee discounts, and more.