Web-to-Print Project Coordinator

WEB-TO-PRINT PROJECT COORDINATOR

Location: Lakewood, WA

Position Status: Full Time, Hourly

Position Location: Onsite

Schedule: Monday – Thursday 8am – 5pm, Friday 8am – 1pm (Subject to change)

Salary: $24 to $28 Depending on Experience

ABOUT THE POSITION

A Web-to-Print Project Coordinator is responsible for overseeing the setup of client web portals using our two platforms: Gear and XMPie. This role serves as a key liaison between internal departments and our clients, ensuring smooth communication and efficient execution of web-to-print solutions.

Essential Duties and Responsibilities:

• Oversee the planning, execution, and delivery of web-to-print projects, ensuring they are completed on time, within scope, and within budget.
• Serve as the primary point of contact for clients, gathering requirements, providing regular updates, and managing expectations throughout the project lifecycle.
• Work closely with cross-functional teams – including IT, Prepress, Estimating, Sales, and Customer Service – to align project goals and ensure timely execution.
• Coordinate the setup of client web portals using Gear and XMPie, tailoring product offerings and features to meet client specifications.
• Meet with Sales and clients to define website needs, then translate those into clear instructions for the IT team.
• Maintain detailed project documentation, including timelines, scope definitions, budgets, and progress reports.
• Identify and implement opportunities to improve internal processes and enhance client satisfaction through best practices.
• Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

POSITION REQUIREMENTS

Education:

• High school diploma or equivalent

Related Experience:

• Previous experience working with web-to-print platforms and technologies

Required Competencies:

• Exceptional organizational skills with the ability to manage multiple projects simultaneously
• Strong verbal and written communication skills, with the ability to collaborate effectively across departments and with clients
• Proven ability to work both independently and within a team-oriented environment
• High attention to detail, ensuring accuracy and consistency across all projects
• Ability to thrive in a fast-paced environment and meet tight deadlines
• Proficient in Microsoft Office, Excel, and SharePoint

Physical Demands:

• Frequent use of hands and fingers for typing, writing, and other computer-related tasks
• Extended periods of sitting while working at a computer workstation
• Periodic standing and walking to engage with team members and collaborate across departments
• Occasionally required to lift and move materials, products samples, or equipment weighing up to 25 pounds

BENEFITS

• Health Benefits
• 401k Match
• Paid Holidays and Vacation
• Ongoing Training and Coaching Opportunities
• A rewarding and supportive culture that promotes a healthy work/life balance

WHO WE ARE: PRINT NW: is the largest commercial printer in South Sound and the seventh largest in Washington State. Our growth is due to industry diversification, a terrific workforce, forward-thinking technology investments, and a blend of employee experience and energy. We focus on adapting and listening to our client's needs. We are adamant about employing competitive market strategies and improving manufacturing function and form. We are constantly developing new products and services to meet customer-changing needs.

Print NW provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Print NW complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer leaves of absence, compensation, and training.