Project Coordinator

We support democracy.

Our vision at Election Systems & Software (ES&S) is simple and unwavering — we provide products and services of exceptional quality and value to maintain voter confidence and enhance the voting experience. We accomplish this through continuous investments in research and development, resulting in regular product updates and security enhancements for each voting system we design, build, sell and support.

Join ES&S team where we are crafting the future of voting in the United States!  On our team, you will push boundaries to provide solutions that meet the industry’s ever-evolving needs. Our people apply their innovative perspective to challenges big and small, and ES&S provides the resources to make our employees’ vision a reality.

Summary/Objective: A Project Coordinator will support the Project Managers in gathering information to support current and upcoming projects. Their main duties include maintaining documentation, organizing and participating in shareholder meetings and ensuring all deadlines for certain projects are met. The position will coordinate external and internal meetings needed for the department. They will route and resolve information requests while coordinating department operations. 

Essential Duties and Responsibilities:

1. Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external stakeholders on a range of specified issues.
2. Handles administrative tasks such as scheduling meetings, managing documentation, and preparing reports.  
3. Tracks progress on various departmental activities relating to current and ongoing projects.
4. Coordinates and schedules meetings and events, prepares and distributes meeting agendas; documents and follows up on important actions and decisions from meetings.
5. Assists with reporting and analysis of department activities. Coordinate and follow up with staff and other departments on regular assignments as well as special project communications.
6. Works with Project Managers to create comprehensive action plans concerning resources, budgets and timeframes for projects
7. Assists with Project Management documentation including, but not limited to: RFP responses, statements of work, project plans, change management documentation.
8. Maintains a library of departmental documentation.

Qualifications:

Education: An associate degree or equivalent experience preferred.

Experience: At least 2-3 years’ experience including:

• Proficiency in Microsoft Office Suite (Excel, Word and Power Point), and Outlook required.
• Proficiency in SharePoint
• Ability to use basic office machines and equipment.
• Ability to prioritize conflicting needs; handle matters expeditiously with external and internal customers.

Competencies:

• Excellent verbal and written communication skills.
• Maintains discretion and confidentiality with all information.
• Ability to multi-task and maintain complex schedules.
• Excellent listening skills with attention to detail preferred.
• Independent decision-making skills required.
• Must be able to read and write proficiently in English, comprehend instructions, and prepare correspondence.  
• Possess outstanding problem solving, priority, and organizational skills.

Licenses/Certifications Required: N/A

Supervisory Responsibilities: This position has no supervisory responsibilities.

Travel: Approximately less than 15% of travel is expected.

EEO Statement: Election Systems & Software, LLC is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Election Systems & Software, LLC's management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.