Description
Job Summary:
The project Coordinator is responsible for assisting the Project Manager in the planning and execution of a portfolio of ATM, smart safe, recycler, and other financial transacting devices associated projects on time and on budget. The project Coordinators primary role is to monitor and manage project tasks to ensure high quality and timely delivery while managing costs and mitigating risks. The Project Coordinator is also responsible for assisting the Project Team’s daily coordination with outside vendors as well as internal resources.
Essential Functions/Key Responsibilities:
- Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
- Organizing, attending, and participating in stakeholder meetings.
- Preparing necessary presentation materials for meetings. Chair and facilitate meetings where appropriate and distribute minutes to all project team members. Documenting and following up on important actions and decisions from meetings.
- Ensuring project deadlines are met.
- Providing administrative support as needed and completing project tasks as required.
- Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
- Assess project risks and issues and provide solutions where applicable.
- Create a project management calendar for fulfilling each goal and objective.
- Serves as customer operations contact for assigned projects or major contracts.
- Coordinate with field operations on project scheduling to ensure project time management requirements are met
- Manage administrative tasks to include equipment procurement and tracking, contractor work orders, and and schedule adherence.
- Deliver clear and timely communications to leadership, internal team members, and external customers on project status or concerns
- Identify and make recommendations to increase team/department efficiencies of project management related tasks
Knowledge, Skills and Abilities:
- Technical
- Strong Microsoft experience (Word, Excel, PowerPoint, Outlook)
- Knowledge of project management principles and tools
- Behavioral
- Customer focused
- High level oral and written communication skills
- Excellent organizational and analytical skills
- Ability to work in a fast-paced environment
Physical Requirements and Working Conditions:
- This is largely a sedentary role, requiring use of typical office equipment such as a computer, laptop and cell phone.
- This job operates in a professional office environment
Education and Experience:
- Bachelor's degree in business administration, accounting, finance, or related field preferred
- 3+ years' experience in project management roles preferred
For this position our annual salary range is $57K to $75K depending on relevant experience.