Project Coordinator, Engineering / Facilities Services

THE ROLE:

The Project Coordinator / Facilities Services Specialist will work onsite at our state of art Innovation and Manufacturing facility in Winston-Salem, NC. Must have an in depth understanding of project management, budgets, and schedules.  This position is responsible for supporting activities impacting the Innovation and Manufacturing facility, including: managing the cafeteria vendor and associated catering requests, coordinating Corporate and site events (ie. Distributor events, Safety Day, iBelong weBelong, Anniversary celebrations, etc.).  Will coordinate documentation processes to support internal regulatory requirements and assisting in the management and care of local community relationship and external events

 

 

HOW YOU WOULD CONTRIBUTE:

• Lead the design and implementation of programs to address the long-term needs of facility operations, employee support, and the Herbalife Member engagement.
• Conduct RFPs and RFQs for evaluation and selection of contract service vendors to facilitate programs, events and projects.
• Negotiate pricing and service expectations from vendors to achieve the best value for Herbalife.
• Manage the cafeteria vendor and site food vendor machines.
• Develop a program for catering services to the facility including selection of vendors, rules for departmental engagement, and lead all aspects of the work of the team that implements these guidelines.
• Oversee general office supplies requirements
• Oversee financial activities for Facilities (1101), Safety (1401) and Engineering (0913) Departments
• Source items and services to provide designed setup services for meetings/events conducted by other departments (i.e., annual biometric screenings, periodic plant-wide meetings, external vendors, services, HLN Distributor events and facility training sessions).
• Lead team that plans and implements local special events such as employee holiday parties, company meetings, shake day and blood drives.
• Work with Corporate for large-scale corporate events taking place at the facility such as large tours, press conferences and corporate meetings. This will involve conceptualizing, planning, sourcing and executing.
• Serve as collaborator and implementer for offsite needs for Corporate to support various events multiple times each year.
• Lead sponsorship programs, working with HR and Leadership while overseeing relationship and implementing programs.
• Ensure all contractors operate within current Good Manufacturing Process guidelines, safety guidelines and applicable Herbalife procedures at all times.
• Provide support as needed to safety, engineering and facility projects by scheduling and attending in-house and contractor meetings, coordinating contractor visits, recording notes/data related to scope, budget, and timeline. Updates related records, and distributes records on a timely basis using company software systems and procedures.
• Interact with multiple departments including Engineering, Finance, GTS, HR, Manufacturing, Planning, Product Development, QC, Safety, Sanitation, Sourcing, Training and Validation as it relates to Facilities and Engineering operation at the facility.
• Assist site management in optimizing utilization of work-stations and general storage areas.
  Work closely with other departments to identify any problem areas and ensure they operate within current GMP guidelines, safety guidelines and applicable Herbalife procedures at all times.
• Provide support to GRA activities to ensure regulatory compliance
• May be requested to obtain Notary license and/or coordinate activities with on-site Notary.
• Perform additional duties as assigned.

 

SUPERVISORY RESPONSIBILITIES:

• Indirect oversight only

 

 

SKILLS AND BACKGROUND REQUIRED TO BE SUCCESSFUL:

 

Skills: 

 

• Strong verbal and written communication skills
  •   Ability to maintain a collaborative working relationship with internal customers, and contract vendors.
  •   Proficient with computer applications 
  •   Must have a valid Driver's License with a driving record acceptable to the company's insurance carrier. A MVR (Motor Vehicle Report) will determine eligibility

 

Experience:

• 
  Minimum 3-5 years of facilities/engineering experience or similar job experience
  •   5+ years’ experience in cGMP, FDA regulatory requirements
  •   Experience supporting the development/tracking of project scope, budget, and timeline element and working with engineering project forms/documentation.
  •   Experience handling contract vendors, following and ensuring compliance with company policies and procedures as well as safety, and OSHA practices
  •   Experience in project engineering, project management or construction management
  •   Experience with large events and meetings
  •   Solid experience working with systems including Oracle, SAP, etc.

 

Education: 

 

• 
  High School Diploma or GED.  

 

PREFERRED QUALIFICATIONS:

• 
  Bachelor’s degree from four-year College or University; or equivalent combination of education and/or experience.

 

 

 

PHYSICAL DEMANDS:

 

 In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be considered to perform the essential functions of the job.

• Must be able to see, hear, speak and write clearly in order to communicate with employees and/or other customers
• Light office work, some light lifting, and walking may be required

 

WORK ENVIRONMENT: 

 

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be considered to perform the essential functions of the job within the environment.

• The office is clean, orderly, properly lighted and ventilated
• Noise levels are considered low to moderate

 

 

 

 

 

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Herbalife offers a variety of benefits to eligible employees in the U.S. (limited to the 50 States and the District of Columbia), which includes Group Health Programs, other Voluntary Benefit Programs, and Paid Time Off. Group Health Programs include Medical, Dental, Vision, Health Savings Account (HSA), Flexible Spending Accounts (FSA), Basic Life/AD&D Short-Term and Long-Term Disability, and an Employee Assistance Program (EAP). Other Voluntary Benefit Programs include a 401(k) plan, Wellness Incentive Program, Employee Stock Purchase Plan (ESPP), Supplemental Life/Critical Illness/Hospitalization/Accident Insurance, and Pet Insurance. Paid time off includes Company-observed U.S. Holidays, Floating Holidays, Vacation, Sick Time, a Volunteer Program, Paid Maternity and Paternity Leave, Bereavement Leave, Personal Leave and time off for voting.