Project Coordinator
The Contractor Consultants
Contract
On-site
Scottsdale, Arizona, United States
$25 - $45 USD yearly
🔥 Keep Projects Running Smoothly - Be the Backbone of a Fast-Paced Construction Team! 🔥
Job Title: Project Coordinator
Company Name: Copper Star Construction and Remodeling
Salary: $25-$45+ per hour, depending on experience
Industry: Residential General Contractor (Remodeling)
Location: Greater Phoenix Area, AZ
Job Overview:
Copper Star Construction and Remodeling is hiring a detail-driven, part-time Project Coordinator to own the financial tracking and administrative coordination behind our residential remodeling projects. In this flexible 1099 role, you'll collaborate closely with our Project Manager and bookkeeper to manage job costing, process change orders, track subcontractor invoices, and ensure clean, organized documentation throughout the job lifecycle.
If you're financially savvy, know your way around construction budgets, and thrive in a role that blends independence with collaboration, this could be the perfect opportunity to make a big impact in a growing company - without a full-time schedule.
Who We Are:
At Copper Star Construction and Remodeling, we're not your average general contractor. Based in Scottsdale, AZ and focused on high-quality residential remodeling, we pride ourselves on running an organized, professional business that values communication, collaboration, and timely project delivery. Our team-oriented approach, respect for our clients and trades, and streamlined processes have made us a trusted name in the industry. Learn more at www.copperstarhomes.com.
Key Responsibilities:
- Job Costing & Financial Coordination
- Track project budgets and cost categories using JobTread
- Add and manage change orders and budget revisions as they occur
- Create and send invoices for initial deposits, progress draws, change orders, and final payments
- Coordinate with the bookkeeper to ensure clean month-end reconciliation
- Report any financial discrepancies or risks to the owner promptly
- Organize and maintain project documentation for tax and audit purposes
- Send customer proposals (written by PM) and ensure timely signatures
- Generate weekly and monthly financial reports for ownership review
- Vendor & Subcontractor Management
- Maintain current W-9s, insurance docs, and signed subcontractor agreements
- Track subcontractor and vendor invoices and route for internal approval
- Ensure timely processing and payment in coordination with field staff
- Monitor insurance and compliance records to meet jobsite requirements
Qualifications:
- 3+ years of experience in job costing, construction billing, or financial coordination
- Strong familiarity with construction platforms like JobTread, Buildertrend, or Procore
- Comfortable using spreadsheets (Excel or Google Sheets) for cost tracking
- Excellent organization, documentation, and attention to detail
- Able to communicate effectively with project managers, trades, and clients
- Familiarity with subcontractor compliance (insurance, W-9s, agreements)
- Independent, self-managed, and comfortable in a part-time 1099 capacity
Benefits:
- Weekly Pay Cycle - get paid promptly every week
- Paid Holidays
- Monthly Perks (Gift cards, etc.)
- Potential for remote hours within reason
Schedule:
- Part-time, Monday to Friday, daytime hours
- Fast-paced, deadline-oriented environment
Work Location:
- Greater Phoenix Area, AZ
Equal Opportunity Employer:
Copper Star Construction and Remodeling is an equal opportunity employer. We value diversity and foster an environment where everyone is respected and supported.