Project Coordinator - International Partnerships

As a Project Coordinator, you will provide high-level administrative and project management support to the Executive Director, ensuring seamless coordination of global partnerships, grant applications, and strategic initiatives. Your organizational prowess, attention to detail, and passion for international development will help amplify Planet Aid’s ability to secure funding and build relationships with high-impact donors, foundations, and government agencies. 

• Location: Hybrid (On-site at Elkridge, MD Corporate Headquarters) 
• Employment Type: Full-Time 
• Salary Range: $75K-$80K
• Department: Global Partnerships 
• Reports To: Executive Director 

Key Responsibilities

1. Project Administration & Operations 

• Lead end-to-end project management for global initiatives, ensuring deadlines, reporting requirements, and deliverables are met. 
• Streamline data management processes using tools like *Excel*, *Microsoft Teams*, and project management software (e.g., Asana, Trello). 
• Collaborate with Finance to monitor budgets, track expenditures, and prepare financial reports. 
• Train and support team members on internal systems, document management, and compliance protocols. 

2. Partnership Coordination 

• Plan and execute logistics for domestic and international travel, conferences, and donor meetings. 
• Organize and document internal and external meetings (e.g., Zoom calls, quarterly reviews), drafting agendas, slide decks, and actionable summaries. 
• Research and recommend strategic networking opportunities, managing registrations, payments, and attendance logistics. 

3. Grant Development & Proposal Support 

• Review, edit, and coordinate compelling grant proposals for private foundations, corporations, and US government agencies. 
• Craft polished presentations (PowerPoint, Canva) and briefing materials for high-stakes donor meetings for the Executive Director. 
• Identify and cultivate new partnerships with organizations aligned with Planet Aid’s mission. 

• Associate degree or equivalent experience (7+ years in project management, grant writing, or executive support roles). 
• Proven track record in international development, with exposure to health, agriculture, or education sectors. 
• Exceptional organizational skills and meticulous attention to detail. 
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and virtual collaboration tools (Zoom, Teams). 
• Outstanding written/verbal communication skills, with experience drafting proposals, reports, and professional PowerPoint presentations. 
• Ability to thrive in a hybrid work environment (on-site in Elkridge, MD, with 5–10% travel). 

Preferred:

• Bachelor’s degree in international relations, Nonprofit Management, or related field. 
• Familiarity with USG grant compliance.  
• Experience with CRM systems (e.g., Salesforce) or donor databases. 
• Fluency in a second language (Spanish, Portuguese, or French). 

Why Join Planet Aid?

• Global Impact: Drive projects that empower vulnerable communities and build locally-led solutions.
• Professional Growth: Access to mentorship in nonprofit leadership. 
• Comprehensive Benefits: Medical, dental, vision, 401(k) with match, generous PTO, and wellness programs. 
• Inclusive Culture: Collaborate with a diverse, passionate team committed to people-centered development and sustainability. 

Planet Aid is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.