Project Coordinator (Part-Time)

Summary: The primary goal of the Project Coordinator is to coordinate the workflows, deadlines, milestones, action items affecting the administrative control of all Red 5 projects in support of and in coordination with the project managers, sales leads, and / or account leads.

This position is part-time, expected to work 20 hours per week.

Duties and Responsibilities: The following are the essential duties and responsibilities of this position. Employees are expected to perform other duties as requested by their manager and/or the executive team that may not be included within this job description. 

• Participate in the business development process by:
  • Drafting proposals, statements of work (SOWs), estimated levels of labor effort, and project approach documents, in coordination with project managers and other relevant stakeholders; and
  • Supporting the Sales Lead with other business development initiatives, as requested.
• Move documents through the contracting process, draft schedules, track project deliverables and deadlines, monitor compliance, and draft project closeout memos;
• Coordinate the request for proposal (RFP) process for subcontractors and vendors that support Red5’s client projects;
• Coordinate closely with other Red5 Managed Services leads on administrative support to their delivery of client work;
• Coordinate with the Operations Manager on entering Red5 information into vendor portals;
• Support Red5 client leads in their preparation of Quarterly Business Reviews (QBRs) for clients;
• Measure the overall project performance, including scope, schedule, and labor budget in support of the VP for Managed Services and company leadership;
• Support accounts payable by confirming invoice delivery to clients;
• Monitor and maintain security licenses (e.g., DCJS, etc.) in coordination with the COO and VP;
• Manage and maintain administrative relationships with client contacts as needed, and subcontractors regarding active projects; 
• Support the leadership team with metrics, data, tracking, and reporting out on administrative topics as needed and;
• Perform other duties as assigned.

• Bachelor’s degree in project management, or in a related field;
• A minimum of 3 years experience, in a consulting environment preferred
• CAPM Certification preferred
• Experience using CRM software, HubSpot preferred. 
• Proficiency in project management tools, like ClickUp
• Ability to establish and maintain excellent working relationships with staff, vendors, and clients;
• Ability to maintain a strong sense of propriety concerning confidential matters;
• Ability to apply sound judgment and use discretion when dealing with sensitive information;
• Ability to take direction and accomplish tasks efficiently, on time, within budget, and accurately;
• Ability to work independently with minimal guidance as well as within a team;
• Ability to work in diverse working environments;
• Experience with Microsoft Word, Excel, PowerPoint;
• Experience using email, internet, and telephone systems; 
• Experience with Google Workspace; 
• Familiarity with the Apple/Mac Operating System preferred;
• Must possess authorization to legally work for any employer in the United States;
• Willingness to submit to any requested background investigations; and
• Fluent in English.