Project Coordinator (Training Institute)

Position Summary:

The Project Coordinator oversees the administration of specific and changing projects (via a portfolio) that are responsive to advocacy, agency, and community training needs. The Coordinator works with colleagues and community partners to complete project tasks by organizing in person and online meetings, implementing program requirements, providing training support and technical assistance, collaborating on  marketing strategies and materials, conducting field research, and serving as the central point of contact for assigned projects. The Coordinator is also responsible for supervising any volunteers or interns they recruit for their projects. The Coordinator also presents live and online trainings and national webinars to help individuals, professionals, community members, and other stakeholders understand the dynamics of intimate partner violence, services offered by the House of Ruth Maryland, ongoing agency initiatives, healthy and unhealthy intimate relationships, and other topics related to confronting the attitudes, behaviors and systems that perpetuate intimate partner violence.

Position Schedule: This is a full-time Monday - Friday position with the option for a Hybrid schedule.

Essential Duties and Responsibilities:

• Act as the primary point of contact in the daily coordination of projects.
• Communicate a schedule of activities and due dates for reports, meetings, work with Training Institute Manager on financial reporting, trainings, and other details with internal and external project partners
• Compile, review and edit drafts of progress reports and then submit project progress reports.
• Develop and facilitate workshops as part of the agency’s quarterly new employee orientation.
• Cover rotating shifts on the agency’s 24-hour hotline (as applicable).
• Assist in curricula development and delivery.
• Produce and offer online learning initiatives while managing/serving as admin for courses on learning management system to include monitoring learners, reporting data, issuing certificates (as applicable).
• Collect and analyze data to identify audience needs prior to planning, implementing, monitoring, and evaluating curricula and presentations.
• Educate community members and other professionals about the dynamics of intimate partner violence, agency initiatives, and services offered by House of Ruth Maryland.
• Organize and participate in several multi-day trainings for external partners.
• Assist in the delivery of outreach materials as needed, in collaboration with Development.
• Maintain an accurate record keeping system including records of services provided to the community, including the timely entering of information into the agency database.
• Develop and maintain cooperative working relationships with community agencies and organizations.
• Conduct field research about best practices in the field, in adult learning and engagement strategies.
• Develop on-going and final summary reports for grant funded projects and agency initiatives.
• Assist in administrative tasks of program.
• Supervision of student interns and volunteers (as applicable).
• Develop and submit local and national workshop proposals on a rolling basis.
• On a rotating schedule with other staff, represent the agency at local community partner meetings.
• Assist with agency events and activities, works independently and with teams on special projects at the request of supervisor.
• Perform other duties and work-related errands as assigned by supervisor.
• Create partnerships and collaborations with community service providers.
• Set work hours within an approved framework.
• Distribution of funds approved by the Associate Director of Training & Engagement.
• Supervise volunteers & interns (as applicable).
• Assist in the evaluation of non-Training Institute trainers in addition to Training Institute facilitators.
• Meet established quality and timeliness benchmarks for project implementation.
• Administrate courses in learning management system.
• Participate in supervision with supervisor.
• Participate in program staff meetings.
• Participate in professional development activities.

*Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. 

Pay: $22 - $24 an hour

Experience, Education, Certifications/Licenses

• Bachelor’s Degree and two years of collaborative project management experience
• Experience working with individuals with diverse backgrounds
• Experience with creative approaches to educational work, i.e. using art, music, and/or drama
• Advocacy and anti-oppression work experience or highly sensitive to and informed about the concepts
• Experience working with learning management systems (LMS).
• Ability to work both independently and as part of a team
• Excellent writing skills
• Creative, flexible and highly independent
• Presentation content development and public speaking experience
• Dependable in time management
• Able to travel between multiple locations
• Demonstrates competence with computer systems including MS Word, Excel, PowerPoint, e-mail and an agency-wide database
• Some evening and weekend hours along with travel are required for this position
• Ability to understand intimate partner violence and how it affects the client population
• Ability to work with clients in crisis, ascertain the appropriate information and direct their requests as necessary
• Ability to develop and maintain good relationships with individuals of diverse backgrounds including clients, House of Ruth Maryland staff, and members of the community
• Dedication to the mission of the House of Ruth Maryland and ability to understand the dynamic culture and contribute positively
• Ability to pass a criminal background check
• Must be able to lift 20 pounds to transport training supplies and materials

House of Ruth Maryland offers a comprehensive Total Rewards Package that will include but is not limited to medical insurance, prescription plan, dental insurance, vision insurance, paid time off, life insurance, 403(b) retirement savings plan, and Employee Assistance Program.

House of Ruth Maryland upholds the mission of the Equal Employment Opportunity Commission by being an Equal Employment Opportunity Employer. All applicants will be considered for employment and will not be excluded because of color, race, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or age.