S&E Project Coordinator

The Project Coordinator (PC) for Sports & Entertainment administratively supports the Project Director and the event team, generally. This position is designed to provide administrative strength capable of driving existing processes and managing significant amounts of detailed information. While there are details provided in the 'Duties and Responsibilities' section below, the ideal candidate understands that the primary accountabilities of the role are:

• Administering the event lifecycle process with precision and accuracy
• Timely and thorough event administration -- ticket entry and data organization are essential.
• Organizing all moving parts and filling the gaps on the team as they arise to ensure as seamless a workflow as possible.
• Ensuring clear communication between sales and operations and breaking through communication barriers as needed to achieve necessary results.
• Interacting with clients professionally, as needed, in support of the team.

Ideal candidates will be detail-oriented, responsive, reliable, have the ability to prioritize various tasks and will enjoy working in a fast-paced environment. Adherence to deadlines and great planning/follow through is a must.

• Manage job-specific information throughout the entire event lifecycle.

• Create and maintain equipment reservation tickets.

• Complete job costing for each event and update with actuals costs after event is complete.

• Create job folders and make sure they are kept up to date with all relevant documents.

• Write customer proposals.

• Job closing and submittal of contracted services invoices for payment.

• Complete client Invoicing and collect payment.

• Act as liaison and facilitate communication between sales team and operations as needed.

• Adherence to all company policies and procedures.

• Team expert on the process related to the event lifecycle.

• Ensure team members in the field are following applicable policy and procedure.

• Provide high level of customer service and professionalism.

• Serve as second point of contact for clients after Team Lead or Project Director.

• Establish strong working relationships with each team members as well as other employees within Select Event Group.

• Work collaboratively with team members to project the job profit margin on each project.

• Provide training and support to other members of assigned team.

• Demonstrate a help first mentality when issues arise.

• High School Education and 2 years of relevant experience (JR.), bachelor's degree Preferred.

• Must be proficient in basic and intermediate Office suite tools.

• Demonstrated ability to communicate.

• Self-Motivated and able to thrive in a result driven environment.

• Proven ability to administratively manage multiple projects at a time while paying strict attention to detail.

• Must be organized.

• Must be able to assess situations and make decisions based on urgency and risk.

• Must be able to set priorities, determine strategies and solve problems.

• Attention to detail and adherence to deadlines.

• Experience with Microsoft Office Suite.

• Self-Starter, Takes Initiative.

• Teamwork/collaboration.

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